AI Note Taker
An AI note taker captures your meetings for you, turning recordings into organised notes, and in AIMeetingNotes it goes one step further: you can ask questions across your past meetings and get answers with citations back to the source. Upload recordings as usual and your notes, transcripts and action items are created automatically. Then, instead of digging through files, ask what was decided, what a client requested or what you promised last month. It is built for people whose work lives in meetings and whose memory deserves backup.
MEETING WORKSPACE
Q4 Marketing Review
The team reviewed Q4 campaign performance, agreed to shift budget toward the two best-performing channels, and set the launch date for the spring campaign.…
What you get
- Automatic notes from every upload
- Ask Your Meetings AI Chat
- Source citations on answers
- Search that understands topics
- Templates keep notes consistent
- Honest Pro feature, clearly labelled
Why it matters
- Answer questions from past meetings without replaying recordings
- Prepare for follow-up calls in minutes using your own history
- Trust answers more because each one cites its source meeting
- Build a searchable memory of decisions across clients and projects
How it works — step by step
- 1
Upload your meetings to build your library
Every uploaded recording becomes notes, a transcript, a summary and action items in your account. The more of your real meetings you add, the more useful your library becomes. Start with recent meetings; there is no need to backfill everything at once.
- 2
Let the note taker structure each meeting
Each meeting is organised under clear headings with decisions and tasks separated, using the template you choose. Consistent structure matters later, because questions are answered from these notes and transcripts. Messy, varied notes would make answers harder to trust.
- 3
Ask a question in plain language
Open the AI Chat in your account and ask the way you would ask a colleague: what did we agree with this client, or when was that deadline set. You do not need file names or dates if you remember the topic. The chat searches across the meetings in your library, not just the last one.
- 4
Check the answer against its citations
Answers come with source citations pointing to the meeting and notes they came from, so you can open the source and verify before you rely on it. Treat chat answers as a fast first draft of the truth, then confirm important figures or commitments at the source. That habit keeps the tool honest and useful.
- 5
Use the answer in your work
Copy the confirmed answer into your email, proposal or project update, with the meeting as your reference. Preparing for a follow-up call becomes a five-minute job: ask what was promised, what is still open and what the client cared about most. Your past meetings start working for you between meetings.
Features in detail
Automatic notes from every upload
The core note taker does the everyday work: structured notes, summary, decisions and action items from each recording. You attend the meeting; the notes are waiting when it ends, ready for a quick review.
Ask Your Meetings AI Chat
Ask questions across your whole meeting library instead of opening files one by one. Questions like what a client asked for, or which meeting set a deadline, are answered from your own recorded history.
Source citations on answers
Chat answers cite the meetings they draw from, so nothing has to be taken on faith. Open the cited source, read the surrounding notes or transcript and confirm the detail yourself in seconds.
Search that understands topics
Because your meetings are transcribed and structured, searching by topic, client or project finds relevant discussions even when you forget the exact words used. Your library becomes a memory you can actually query.
Templates keep notes consistent
Apply the same template to recurring meetings and the note taker produces the same sections every time. Consistency across months of meetings is what makes cross-meeting questions reliable.
Honest Pro feature, clearly labelled
AI Chat is a Pro feature and it needs the owner's AI key configured in the live product settings before it can answer. We label that plainly rather than pretending every plan and setup includes it from the first minute.
See it on a real example
This is a sample example, based on our labelled sample meeting, Q4 Marketing Review, and other sample meetings in a demo library. A manager preparing for the next quarter asks the chat: what budget did we agree for testing, and who owns the landing page update. The answer pulls both points from the sample review meeting and cites that meeting as its source. The manager opens the citation, confirms the figure in the notes, and walks into the follow-up prepared. In a real library the same question could span several meetings, with each part of the answer cited to its own source.
Inside the app
Who uses it, and for what
Account managers and consultants
Before any client call, ask what the client requested, rejected and is still waiting on. You walk in sounding prepared because, this time, you genuinely are.
Managers across many teams
When you sit in more meetings than you can remember, ask your library instead of your memory. Decisions from different teams stay separate, cited and checkable.
Sales follow-up and handovers
New team members can ask past discovery and handover calls what matters about an account. Knowledge stops leaving the business every time a person changes role.
Researchers and interviewers
Ask across a series of interviews where a theme was mentioned and by whom. Citations take you back to the exact interview for the full context and wording.
Why AIMeetingNotes
We think an AI note taker should do two jobs: capture the meeting in front of you, and help you use every meeting behind you. AIMeetingNotes does the first with upload-based notes, transcripts, templates and exports, with no bot in your call. The second, AI Chat with citations, is a Pro feature at $15 per month or $12 yearly-billed per user, and it needs the owner's AI key configured in the live product. The Free plan at $0 with 300 minutes a month, Starter at $9 or $7 and Business at $24 or $19 sit either side of it, all stated plainly.
Frequently asked questions
They overlap heavily: both turn meetings into structured notes. We use AI note taker for the capture-plus-questions experience in AIMeetingNotes, where your notes also become a library you can ask questions across. The underlying record is the same: notes, transcript, summary, decisions and action items for each meeting.
You ask a question in the AI Chat and it searches the notes and transcripts in your own meeting library for the answer. The reply includes citations to the source meetings so you can verify it. It only knows about meetings you have uploaded; it cannot answer about calls that were never recorded.
No, and we would rather say so clearly: AI Chat is a Pro feature. Pro costs $15 per month or $12 yearly-billed per user, and the feature also needs the owner's AI key configured in the live product settings. Core note taking, summaries and action items are available as described on the pricing page.
Trust them as a well-cited starting point, then verify anything important at the source, which is exactly what the citations are for. Figures, dates and commitments should always be confirmed in the original notes before you pass them on. Used that way, the chat saves real time without asking you to lower your standards.
No bot joins your meetings or appears to your guests. You record in the way you already do and upload the file afterwards. Direct integrations with Google Meet, Zoom, Teams and Calendar are coming in V1.5 and are not live, so upload is the workflow today.
Start on the Free plan at $0 with 300 minutes per month. Starter is $9 per month or $7 yearly-billed, Pro is $15 or $12, and Business is $24 or $19, per user, when you need more minutes or Pro features such as AI Chat.
Related pages
Try AIMeetingNotes free
Start on the Free plan with 300 minutes every month. Upload a recording and see your first AI meeting notes in minutes — no meeting bot required, no card needed.