AI Meeting Transcription
AI meeting transcription turns the spoken words from your recording into written text you can read, search and quote. Upload an audio or video file to AIMeetingNotes and we produce a full transcript, then build your summary and action items from it. It suits teams who need an accurate written record of client calls, interviews, lectures and project meetings without paying for manual typing or spending their own evening transcribing. You keep both the words and the meaning, in one place.
MEETING WORKSPACE
Q4 Marketing Review
The team reviewed Q4 campaign performance, agreed to shift budget toward the two best-performing channels, and set the launch date for the spring campaign.…
What you get
- Complete word-for-word record
- Readable, sectioned layout
- Summary built from the transcript
- Search inside your meetings
- Action items extracted automatically
- Works with the files you already have
Why it matters
- Get a written record of every important call without manual typing
- Search past meetings for a phrase, figure or commitment in seconds
- Check exact quotes before you reuse them in reports or proposals
- Share one accurate version with people who missed the meeting
How it works — step by step
- 1
Save a clear recording of the meeting
Record on your phone, laptop or call recorder and keep the original file. Place the microphone near the speakers where you can, and reduce background noise if the room allows it. Clearer audio almost always means a cleaner transcript.
- 2
Upload the audio or video file
Add the file to your AIMeetingNotes account and give the meeting a useful title and date. There is no bot to schedule and no calendar connection needed for this upload-based workflow. Your file is processed as that meeting, not mixed with anything else.
- 3
Receive the full transcript
The spoken content is converted into readable text, broken into sensible sections rather than one endless paragraph. Names and terms are written as heard, ready for you to check. This transcript becomes the source for your summary, decisions and action items.
- 4
Check names, terms and key quotes
Skim the parts that matter most: figures, dates, product names and any quote you plan to reuse. Correct spellings directly in the text so the exported record is right. A two-minute check here saves confusion when the transcript is shared later.
- 5
Export the transcript with your notes
Download the transcript together with the summary and action items, or keep it in your library for search. Colleagues who missed the meeting can read what was said instead of asking for a recap. Future you can also search it when a decision is questioned weeks later.
Features in detail
Complete word-for-word record
You get the full conversation in text, not just highlights. That matters for interviews, research calls, legal or HR discussions and any meeting where the exact wording may be checked later.
Readable, sectioned layout
Long meetings are split into manageable sections so you are not scrolling through an unbroken block. It is far easier to find the five minutes that matter inside an hour of discussion.
Summary built from the transcript
Because the summary and the transcript live together, every claim in the summary can be traced back to the conversation. If a summary point looks surprising, the source words are right there to check.
Search inside your meetings
Search your library for a name, project or phrase and go straight to the relevant meeting. Over a few months this becomes a record of what was said, by meeting, that no notebook can match.
Action items extracted automatically
Promises and tasks mentioned in the conversation are pulled into a separate action list. You do not have to re-read the whole transcript hunting for the sentence where someone agreed to do something.
Works with the files you already have
Start from recordings made on the tools you already use, whether that is a phone voice memo or an exported call recording. There is no special hardware and no new recording habit to teach your team.
See it on a real example
Here is a sample, clearly labelled as such. In the sample meeting, Q4 Marketing Review, the transcript runs through campaign figures, a debate about shifting budget, and a decision on launch dates. Reading the raw transcript takes a while, so the team uses the summary to scan the outcome first, then searches the transcript for the exact budget figure mentioned by the finance lead. They copy that confirmed figure into their report, confident it matches what was said, and export the full transcript as the supporting record for anyone who wants to check it.
Inside the app
Who uses it, and for what
Interviews and research calls
Capture answers word for word, then quote participants accurately in your write-up. Researchers and journalists save hours compared with transcribing recordings by hand.
Client requirements and briefings
Keep an exact record of what a client asked for, including the details that are easy to misremember. When scope questions come up, the transcript settles them calmly.
Lectures, training and webinars
Turn spoken teaching into text that learners can read, search and revisit. Trainees who prefer reading, or who missed a session, get the same material as everyone else.
HR, legal and compliance records
Keep a careful written record of formal conversations, alongside the summary. Always follow your organisation's recording consent and retention rules for sensitive meetings.
Why AIMeetingNotes
We keep transcription honest and useful: one upload, one clear transcript, and the summary and actions built from those same words. There is no meeting bot in your call and no manual typing service to wait for. The Free plan includes 300 minutes a month at $0, so you can test transcription quality on your own real recordings before paying anything. Templates and exports are included, and Starter at $9 per month or $7 yearly-billed, Pro at $15 or $12 and Business at $24 or $19 per user are there when your volume grows.
Frequently asked questions
Accuracy depends mostly on audio quality: clear speech, one speaker at a time and low background noise give the best results. We always recommend a quick check of names, figures and technical terms before you share a transcript as a formal record. For most clear business recordings, that check takes minutes, not hours.
Upload the audio or video recording you already have from your phone, laptop or call recorder. If a file was exported from a meeting platform, that exported file is what you upload here. Keep the original file until you have confirmed the transcript looks complete.
Yes. Every transcribed meeting also produces structured notes with a summary, key points, decisions and action items. The transcript is the full record; the summary is the fast way to understand it.
Yes, your processed meetings sit in one searchable library in your account. Search by title or by words used in the meeting to find the call you need. This is especially useful when a client or colleague asks when something was agreed.
Yes. The Free plan is $0 with 300 minutes per month, which covers several real meetings for most teams. Paid plans are Starter $9 per month or $7 yearly-billed, Pro $15 or $12, and Business $24 or $19, per user, if you need more minutes.
No bot joins your call at any point. You record the meeting yourself and upload the file afterwards, which keeps guests comfortable and avoids attendee-list bots. Integrations with Google Meet, Zoom, Teams and Calendar are coming in V1.5 and are not live yet.
Related pages
Try AIMeetingNotes free
Start on the Free plan with 300 minutes every month. Upload a recording and see your first AI meeting notes in minutes — no meeting bot required, no card needed.